#Automatically name scanned documents software#

Blank and double-page detection вЂ“ blank pages can be deleted and a double-feed alert allows you to rescan the document.Rotate вЂ“ turns documents fed in incorrectly to the right orientation.Despeckle - removes dots from the document.Deskew вЂ“ straightens images scanned in crooked.

#Automatically name scanned documents software#

When documents are old or of poor quality, the quality of the documents can be improved with software or hardware image cleanup functionality. Data captured from a form can be moved into the correct database. Step 5: Forms ProcessingДЇor forms, the data and/or the entire form can be captured, depending on what your business needs. If you need to keep a digital representation of the document, it can be saved as one of a number of formats: TIFF (Tagged Image File Format), JPEG, PDF, PDF/A, or GIF (Graphics Interchange Format). Once captured, the documents will go through some or all of the following steps: document imaging, forms processing, image cleanup, quality control, and recognition. Checks and microfilm вЂ“ There are specialized scanners for both types of documents.From desktop speeds of 10 pages per minute to 120 pages per minute and higher. Scanner вЂ“ Various speeds and models available depending on daily scanning volume and business need.Copier/Multifunction Printer вЂ“ From desktop to large-volume, nearly all have scanning functionality now.Camera phone вЂ“ You have a scanner in your pocket with your phone camera and easily downloadable software.Fax вЂ“ Image quality is usually lower here, which could lower recognition accuracy.Step 3: Conversion вЂ“ CaptureД¬onversion is the software turning the analog document into digital format (or ingesting a born digital document so that it can be placed into a workflow). If a paper clip or staple gets inside your copier or scanner, you might be shut down for a while as you try to fix it or have to call in a service tech. Remove staples, paper clips, sticky notes (or tape them down so they can be scanned too) repair torn pages and sort into batches (not always necessary depending on amount of scanning to do and the software you have).Дon't skip this step. As everyone knows, paper jams are no fun. Once you decide what information you need to capture, you need to prepare the paper documents for scanning. Data capture software can be вЂњtrainedвЂќ to look to certain areas of a form вЂ“ the upper right for a customer reference number for example вЂ“ and match invoice data to that customer, which will start a workflow for payment. When you reply, only the data on the form is captured and then placed into a database, an image of the form usually isn't kept unless there's a need to keep an image of your signature. Credit card applications are an easy example.

The same software can also import and convert electronic files (Word, spreadsheets) as well.Дata capture (sometimes call forms processing) extracts data from a business form.

These are two different technology processes.Дocument capture converts a paper document into a digital replica of that document using PDF, JPEG, or TIFF file formats most often. Two types of capture software accomplish these tasks: document and data capture. Step 1: Two Types of CaptureДepending on your business objectives, you'll capture the image of the document and/or extract the relevant data from the document. Ready to get started? Here are the steps you'll take to scan your documents. Research from industry association AIIM reveals that most capture installations report ROI in fewer than 12 months, often in less than half a year.ДЄs a reminder, hereвЂ™s a quick list of benefits: As you need to scan large volumes of paper with speed, extract data from forms, convert to a full-text searchable document or just capture the image capture becomes complicated.Д¬apturing documents has a proven ROI. However, under-the-hood it's an extremely complex technology. I'd also like to point out that the concept of capturing a document is simple. Capture, document imaging, forms processing, and even document management are all used to describe this IT industry segment. Once your documents are digital, you can skip the filing cabinet and save them to a document management system or even a simple file share email them or even launch a business process like accounts payable.ДЄ quick word about terminology: there's an entire category of software and hardware products dedicated to the process of converting paper to digital documents. The scanning functionality of your copier can be used to convert paper documents into digital format (and use software to make them easy to find again too). If you've ever looked around your office and thought that it would be great to get rid of all of the paper, you can do that.Д«etter yet, you already have what you need to get started вЂ“ a copy machine.